Privacy Policy

1. Introduction

Giubbaired ("we," "our," or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with us.

This policy applies to all personal data processing activities carried out by Giubbaired in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Contact information (name, email address, phone number, postal address)
• Professional information (company name, job title, industry)
• Project details and manuscript content
• Payment and billing information
• Communication records and correspondence

2.2 Technical Information

• IP address and device information
• Browser type and version
• Operating system
• Website usage data and analytics
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your personal information for the following purposes:

• Providing and delivering our publishing services
• Communicating with you about your projects and services
• Processing payments and managing billing
• Improving our services and website functionality
• Sending marketing communications (with your consent)
• Complying with legal obligations
• Protecting our rights and preventing fraud

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contract: To perform our publishing services and fulfill contractual obligations
• Legitimate Interest: To improve our services and prevent fraud
• Consent: For marketing communications and non-essential cookies
• Legal Obligation: To comply with applicable laws and regulations

5. Information Sharing

We may share your information with:

• Service Providers: Third-party vendors who assist in providing our services
• Distribution Partners: Platforms where your books are published (with your consent)
• Legal Authorities: When required by law or to protect our rights
• Business Transfers: In case of merger, acquisition, or sale of assets

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services and maintain our business relationship
• Comply with legal obligations
• Resolve disputes and enforce agreements

Typically, we retain client data for 7 years after the end of our business relationship, unless longer retention is required by law.

7. Your Rights

Under UK GDPR, you have the following rights:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your personal data
• Restriction: Limit how we process your data
• Portability: Receive your data in a structured format
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent for consent-based processing

To exercise these rights, contact us at [email protected]

8. Cookies and Tracking

We use cookies and similar technologies to:

• Ensure website functionality
• Analyze website performance
• Personalize your experience
• Provide targeted marketing (with consent)

You can manage your cookie preferences through our cookie banner or browser settings. For more information, see our Cookie Policy.

9. International Transfers

Your data may be transferred to and processed in countries outside the UK. When we do this, we ensure appropriate safeguards are in place, such as:

• Adequacy decisions by the UK government
• Standard contractual clauses
• Binding corporate rules
• Certification schemes

10. Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• Encryption of data in transit and at rest
• Access controls and authentication
• Regular security assessments
• Staff training on data protection
• Incident response procedures

11. Children's Privacy

Our services are not intended for children under 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending you an email notification
• Displaying a notice on our website

13. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection authority, if you believe we have not handled your personal data properly.